§ 8-27. Functions.

A. 

It shall be the function of the Standing Insurance Committee:

(1) 

To determine the needs and develop specifications for Town insurance.

(2) 

To invite at least four agents or four direct-writing companies, or a combination of agents and direct-writing companies, to submit qualifications for the purpose of becoming the agent of record for the Town of Newington.

(a) 

Such invitation shall be issued at least 120 days prior to the expiration of existing insurance coverage.

(b) 

Such qualifications to be established by the Standing Insurance Committee.

(c) 

The Standing Insurance Committee shall interview such agents or direct-writing companies and shall, based on a majority vote of the Standing Insurance Committee, select an agent and/or a direct writing company and recommend same to the Town Council for appointment.

(d) 

The appointment by the Town Council of the agent of record shall be for a period of three years.

(e) 

The Standing Insurance Committee shall review the agent of record's performance not less than annually.

(3) 

To recommend to the Town Council the termination of the agent of record if, in the opinion of the majority of the Committee, the agent of record fails to perform the functions as outlined in § 8-28. Upon termination of such agent of record by the Town Council, a new agent of record shall be appointed pursuant of § 8-27A(2).

(4) 

To review all submitted insurance proposals.

(a) 

Approval of the proposals to be recommended to the Town Council shall be by a majority vote of the Standing Insurance Committee.

(b) 

Upon approval, the proposed insurance program shall be submitted to the Town Council for acceptance.

(c) 

The Committee shall arrange for the purchase of the insurance through the agent of record following acceptance of the proposed insurance by the Town Council.

(5) 

To periodically review Town insurance coverages, loss data, other pertinent information, and make recommendations to the Town Manager and the Town Council with respect to the insurance program.

B. 

Town insurance needs for employee insurance and pension benefits shall not be the responsibility of the Standing Insurance Committee but shall be the responsibility of the Employee Insurance and Pension Benefits Committee. Workers' compensation insurance shall be under the jurisdiction of the Standing Insurance Committee. The Standing Insurance Committee and the employee insurance and pension benefits agent of record may or may not be the same.

Amended 7-27-1993 by Ord. No. 9193-7